Flex Bundle
The new Flex bundle is what will be refreshed on an annual basis with 12 C1 passes, starting this year. As part of the 12 are 8 annual C1 passes and 4 C1 Thank you passes. Your old C2/J9 upgradable product is being replaced with C1 passes and included as part of your new Flex bundle.
If you happen to be gifted a C1 pass throughout the year, it will be added to your Flex bundle.
Yearly Allocation:
- Active/Leave/Laid off -12 annual
- Retired 6 annual – C1/J
- Survivor 2 annual – C1/J
Pass travel privileges are subject to change at any time without notice.
Scope & Eligibility
Applies to employees/retirees/survivors of employees of Air Canada (AC), AC Rouge, AC Vacations, and Fasco.
To be eligible, employees must be:
- Completed 6 months of active service as a:
- Permanent full-time employee, or;
- Permanent part-time employee.
Additional eligibility criteria:
- Employee
- Spouse
- Accompanied dependent child
- Accompanied parent
- Accompanied nominated partners
- Accompanied non-dependent child
- Accompanied partner
Rules & Limitations
We want you to enjoy your Flex passes, which is why you should review the information below. It provides details on how the passes work, when you can use them, and who can enjoy them with you.
The information provided below is pass-specific and complements the rules outlined in the Employee Travel Policy. In other words, the ETP rules still apply unless otherwise stated below.
Rules
Valid for travel on AC, AC Express carriers, AC Rouge.
All eligible passengers must travel on the same boarding priority.
Boarding priority is as per the employee’s/retiree’s/survivor’s travel profile (i.e. C1/J22).
Subject to applicable taxes.
Subject to applicable service charges as outlined in the table above.
Limitations
Not valid for travel on AC Vacations, Star Alliance, or other airlines.
Employee/retiree/survivor may not register for a flight with a Flex bundle and C2/Y10 pass at the same time.
Not valid for replacement with a C2/Y10 pass in the event an upgrade to business class is not possible at the gate.
Bundles cannot be combined.
Refresh
C1 Flex bundles will be refreshed every January, to a minimum of 12. C1 passes could also be added throughout the year. This would include Holiday passes as well as any gifts or Recognition passes given. Moving forward, C1s will be given in bunches of two. If you receive a Holiday pass for having worked Dec. 25, two C1s will be added to your Flex bundle.
If an employee began the year 2023 with 14 C1 passes in their Flex bundle and uses eight over the course of the year, their Flex bundle will be topped up to 12 in January 2024.
If an employee began the year 2023 with 16 C1 passes in their Flex bundle and did not travel, 16 C1 passes will remain in their Flex bundle in January 2024. If more C1 passes are gifted throughout the year, they will continue to be added to the Flex bundle.
What happens to my C1s when I retire?
There’s good news for retirees too! They will be granted an annual Flex bundle of six C1 passes. And, for employees that are currently active, when you retire, your bundle Flex bundle will be transferred to your retirement profile as is with current allotments.
As of January 2023, if a retiree at time of annual refresh has an allotment of more than six, the allotment will be left as is.
As of January 2023, if a retiree at time of annual refresh has an allotment of less than six, the allotment will be topped up to six.
For example, Retiree A had 10 C1 passes in their Flex bundle in August 2022 and opted to retire. Their allotment will remain at 10 at the 2023 refresh as the annual standard for retirees is six C1 passes.
For example, Retiree B had 2 C1 passes in their Flex bundle in August 2022 and opted to retire. Their allotment will be topped up to six at 2023 refresh as the annual standard for retirees is six C1 passes.
Billing & Allotments
Billing occurs as detailed in the billing section of the travel passes page.
Billing is for flights flown, not for flights booked.
Billing occurs upon completion of one of the following, whichever comes first:
- You have returned to your point of origin; or
- 30 days have elapsed since travel began; or
- You have completed eight sectors of travel
Billing occurs regardless of the boarding priority booked or used (see Exceptions & Unique Situations).
Employees/Retirees must ensure that their valid credit card is saved in their travel profile at time of travel.
It is the employee/retiree’s responsibility to:
- Ensure their credit card is valid
Resolve any disputes over credit limits or charges directly with the credit card company
Booking Rules and Regulations
- You can book up to 6 passengers on 1 booking or as per your profile. A maximum of 5 partners may accompany an employee/retiree/survivor or spouse on flight. To travel with more than 5 partners, an employee/retiree and their spouse must take separate flights and accompany no more than 5 partners on each flight.
- Travel is subject to zonal service charge and subject to applicable taxes/airport fees.
- Travel partner, parent, and/or children must be accompanied by the employee or spouse on all legs/segments of the trip.
- The pass will be decremented if no upgrade to the "O" or "J" cabin occurs
- Each passenger trip whether for one-way or return travel will use one of your allotted Flex Bundle passes.
- Not eligible for advance seat selection.
- Not eligible for frequent flyer mileage accumulation.
Zonal Pricing
Please see the chart below for the Zones and pricing per segment.
| Passenger type | Zone 1* | Zone 2† | Zone 3‡ |
|---|---|---|---|
| Employee | $0.00 | $0.00 | $0.00 |
| Spouse | $0.00 | $0.00 | $0.00 |
| Dependant child | $0.00 | $0.00 | $0.00 |
| Parent | $10.00 | $15.00 | $20.00 |
| Non-Dependant child | $10.00 | $15.00 | $20.00 |
| Nominated partner | $0.00 | $0.00 | $0.00 |
| Partner | $10.00 | $15.00 | $20.00 |
* Caribbean, Hawaii, North America, Mexico, USA ↵
† Africa, Europe, Middle East, South America (Exception: SCL-EZE-SCL) ↵
‡ Asia, India, South Pacific ↵
As an example, if you and your spouse travelled from Montreal to Hong Kong via Toronto (and back again) the new zonal pricing would be as follows :
Outbound
- Employee
- $0 Montreal – Toronto
- $0 Toronto – Hong Kong
- Parent
- $10 Montreal – Toronto
- $20 Toronto – Hong Kong
Outbound Total: $30
Inbound
- Employee
- $0 Hong Kong - Toronto
- $0 Toronto – Montreal
- Parent
- $20 Hong Kong – Toronto
- $10 Toronto – Montreal
Inbound Total: $30
Trip Total: $60 (plus taxes and fees)
This policy is subject to change without notice.
Last update: Jan 17, 2025