Spouse Travel Policy
This policy presents the rules governing travel privileges for the spouse or common-law partner of an Air Canada (AC) employee. Its purpose is to help you and your significant other fully enjoy your travel privileges in a manner that is fair to all as well as commercially responsible.
Scope & Eligibility
This policy applies to active or retired employees of Air Canada, AC Express, AC Rouge, ACV, and Fasco, who have a:
- Legally married spouse
- Registered common-law partner
- To be eligible, the employee and their common-law partner must:
- Share a common domicile; and
- Been living together for at least 12 consecutive months.
Important:
The employee is the sole holder of employee travel pass privileges being provided to them. It is the full responsibility and discretion of the employee to manage any/all eligible family members and partners as they see fit within our policy regulations.
The employee assumes full responsibility for any/all family members and partners (registered and non-registered), traveling on their privileges.
Useful Definitions
- Commissioner of oaths:
- A person who can witness signatures for affidavits and other documents, but cannot certify documents or attest that a copy of a document is a true copy of the original.
- Notary:
- A person, generally a solicitor, who can certify documents and attest that a copy of a document is a true copy of the original.
Rules & Limitations
To fully enjoy your spousal travel privileges, please be sure that you both understand and follow the guidelines featured below. These rules are in place to protect our business as well as ensuring safe and equitable travel for all employees.
Rules
Subject to terms and conditions of AC’s Employee or Retiree Travel Policy, and including Dress Code.
Valid for travel on AC, AC Express, AC Rouge
Rules
Vary by airline and must be respected.
ZED fare tickets required.
Procedure
To add a spouse to your travel profile, please:
- Go to HR Connex and search for “ACF85B”
- Download the Employee Profile and Travel Form (ACF85B)
- Follow the instructions on the form
- Attach the Marriage Certificate
To remove a spouse from your travel profile, please:
- Go to HR Connex and search for “ACF85B”
- Download the Employee Profile and Travel Form (ACF85B)
- Follow the instructions on the form
- Attach the Divorce Decree or Death Certificate
To add a common-law partner to your travel profile, please:
- Go to HR Connex and search for “ACF420K” and “ACF85B”
- Download the Affidavit for Designation of a Common-Law Partner (ACF420K)
- Download the Employee Profile and Travel Form (ACF85B)
- Follow the instructions on both forms
To remove a common-law partner from your travel profile, please:
- Go to HR Connex and search for “ACF420T”
- Download the Termination of Common-Law Partner Designation (ACF420T)
- Follow the instructions on the form
Exceptions & Unique Situations
- Both spouses and/or common law partners work at Air Canada:
- When two employees of Air Canada are married to each other, they may choose to travel on each other’s travel privilege priorities.
Travel disruption compensation
No right to flight disruption compensation (in case of cancellation, delay, or denied boarding) and other entitlements under the applicable passenger rights regimes, including Canada's Air Passenger Protection Regulations (APPR) or the European Union's EC261. All individuals travelling agree to release, and waive all claims against Air Canada, its subsidiaries, affiliates, partner and other airlines from any and all liabilities, damages, entitlements to compensation, losses, costs, or expenses arising under such regimes.
Non-compliance
Employee travel is a privilege. Therefore, non-compliance with the guidelines presented in this policy will result in disciplinary action, up to and including the termination of employment, as well as the loss of travel privileges for the guilty party and their eligible family members.
When in doubt, it’s better to contact actravel.voyageac@aircanada.ca or call 1-833-847- EMPL (3675) to ask for clarification than to risk making the wrong assumption.
This policy is subject to change without notice.
Last update: Apr 10, 2024